PTA Bylaws

 

The name of the Association shall be PS 24 PTA, and hereafter referred to as the Association.

 

1. Develop parent leadership and build capacity for greater involvement.

2. foster and encourage parent participation on all levels.

3. develop a cooperative working relationship between the parents and staff of our school.

4. provide opportunities and training for parents to participate in school governance and decision-making.

5. provide support and resources to the school for the benefit and educational growth of the students.

 

1. A parent of a student currently on the register of PS 24, is automatically a member of the Association.

2. Parents of a child who is attending PS 24 full time while on the register of a citywide program are eligible to be members of the

Parent / Parent-Teacher Association. At the beginning of each school year, the Association shall send a welcome letter to inform parents of their automatic membership status and voting rights.

3. The term parent is defined as any person in a parental or custodial relationship to the student, which includes the following.

● Birth parent

● Adoptive parent

● Foster parent                                                      

● Stepparent

● Legally appointed guardian (1)

● Person(s) in parental relation

4. Membership shall be open to all teachers, guidance counselors, related service providers, paraprofessionals, school aides, and food service workers currently employed at the school.

 

 

1. The payment of dues is not a condition for participation or membership.

2. Members may be requested to make a voluntary donation of

$10 per family.

 

1. Every parent of a student currently enrolled at PS24 shall be entitled to a single vote during any in-person, virtual, and/or hybrid meetings. However, that right may be limited by the Conflicts of Interest restriction outlined in Chancellor’s Regulation A- 660. (2)

2. The election of officers must be conducted at an in-person meeting or using a virtual remote platform (VRP). Elections at a hybrid meeting are prohibited.

3. Voting by proxy, absentee ballot or email, is prohibited.

4. Each teacher, guidance counselor, related service provider, para-professional, school aide, and food service worker currently employed at the school shall be entitled to a single vote.

 

1. The mandatory officers of the Association shall be: president, recording secretary and treasurer. Each mandatory office may be filled by an individual officer of co-officers (a maximum of 2 people can serve as co-officers per position). The election of mandatory officers will constitute a functioning Parent-Teacher Association. There shall be no qualification requirements for any parent to be an office holder of the Association, other than to be a parent of a child attending PS 24. The eligibility of any member may be limited by the Conflicts of interest restrictions outlined in Chancellor’s Regulation A-660.

2. Non-Mandatory Officers of the Association may consist of but are not limited to the following Vice President, Communications Secretary, Parliamentarian, Director of Events, and Community Liaison. Non-mandatory officers may be added or removed from these bylaws by a consensus vote of the general membership at a general meeting.

 

 

1. The term of office shall be no more than 12 months beginning July 1st and ending June 30th.

2. Term limits (3) for each officer position of the Association shall be 2 consecutive one year terms. A candidate who has served the maximum number of terms may only be elected to serve an additional term if no other interested candidate is nominated and willing to serve.

 

 

1. President: The duties of the President shall include but are not limited to the following:

a. preside at all meetings of the Association.

b. is an ex-officio member of all committees except the nominating committee;

c. appoint association committee chairpersons with the approval of the executive board;

d. encourage meaningful participation in all parent and school activities;

e. provide opportunities for members’ leadership development;

f. delegate responsibilities to members of the Association as needed;

g. attend all regular meetings of the presidents’ council;

h. is a mandatory member of the School Leadership Team (4);

i. meet regularly with the executive board members;

j. plan the agendas for the general membership meetings;

k. is one of the eligible signatories on checks, and debit card disbursement forms

l. may be responsible for DOE issued email account,

m. assist with the June transfer of Association records, including all pertinent user IDs and passwords, to the incoming executive board.

 

 

2. Recording Secretary: The duties of the Recording Secretary shall include but are not limited to the following:

a. record the minutes at all Association meetings;

b. prepare notices, agendas, sign-in sheets and materials for distribution;

c. prepare and read the minutes at Association meetings;

d. distribute copies of the minutes for review and approval by the general membership;

e. maintain custody of the Association’s records on school premises;

f. is responsible for maintaining the DOE issued email account;

g. may be one of the eligible signatories on a checks and disbursement forms;

h. incorporate all amendments into the bylaws, and;

i. ensure that signed copies of the bylaws with the latest amendments are on file in the principal’s office,

j. may be responsible for reviewing, maintaining and responding to all correspondence addressed to the Association (5); and,

k. assist with the June transfer of Association records, including all pertinent user IDs and passwords, to the incoming executive board.

 

3. Treasurer: The duties of the Treasurer shall include but are not limited to the following:

a. responsible for all financial affairs and funds of the Association;

b. maintain an updated record of all income and expenditures on school premises;

c. may be a signatory on checks, and debit card disbursement forms;

d. may be responsible for setting up online access to the bank account,

e. adhere to and implement all financial procedures established by the Association;

f. prepare and present a written report of all transactions at every executive board and general membership meeting (which includes income, refunds, reimbursements and other expenditures, and opening and closing balances for the reporting period);

g. prepare the Association’s interim and annual financial reports;

h. make available all books and financial records for viewing by members upon request and for audit;

i. may have access to the DOE issued email account,

j. assist with the June transfer of Association records, including all pertinent user IDs and passwords, to the incoming executive board.

 

4. Non Mandatory Officers (6):

a. Vice President:  The duties of the Vice President shall include but are not limited to the following:

● assist the President and Executive Board to the best of their abilities;

● shall assume the President’s duties in their absence or upon request;

● may be one of the signatories on all checks;

● assist with the June transfer of Association records, including all pertinent user IDs and passwords, to the incoming executive board.

b.  Communications Secretary:  The duties of the Communications Secretary shall include but 

      are not limited to the following:

● assist all PTA officers in sharing information about all PTA matters, programs, events,

and initiatives across all communications channels;

● work directly with school leadership on translations, interpretation, the PTA page

  of the school’s website and PTA specific communication channels;

● assist with the June transfer of Association records, including all pertinent user IDs and passwords, to the incoming executive board.

c.  Parliamentarian:  The duties of the Parliamentarian shall include but are not limited to the following:

● assist the president and executive board manage meetings by advising on parliamentary procedure - the rules governing how meetings are conducted to ensure transparency, fairness and that all voices are heard;

● support the president and executive board ensure meetings are conducted in accordance with Chancellor’s Regulations A-660 and the PS 24 PTA Bylaws;

● provide guidance to the executive board and membership on matters pertaining to the proper operation of all PTA business;

● liaise with the District 15 Family Leadership Coordinator (FLC) on PTA procedural and governance questions;

● facilitate communication between the president and executive board and the District 15 FLC;

● ensure the PS 24 and other relevant governance documents are on file in the school’s main office and accessible to all PTA members;

● assist with the June transfer of Association records, including all pertinent user IDs and passwords, to the incoming executive board.

 d. Director of Events: The duties of the Director of Events shall include but are not limited to the following:

● act as point person for the planning and execution of all PTA sponsored events;

● recruit members to form event committees responsible for planning and executing PTA events and fundraisers;

● work closely with the treasurer on budgets for all PTA sponsored events, including developing action plans for funding as needed;

● work closely with event committees and  the communications secretary to promote all PTA sponsored events;

● assist with the June transfer of Association records, including all pertinent user IDs and passwords, to the incoming executive board.

 e. Community Liaison: The duties of the Community Liaison shall include but are not    limited to the following:

● lead outreach to the local community to best benefit PS 24 as defined by the executive board and general membership;

● work closely with the communication secretary to promote all PTA sponsored events, inform the community and membership of all PTA initiatives, and share community information and happenings with the membership;

● assist with the June transfer of Association records, including all pertinent user IDs and passwords, to the incoming executive board.

 

 

1. Officers shall be elected by the last day of each school year for a one-year term beginning July 1. Any timeline established by the Association to complete the nominations and election process must adhere to this timeframe. The principal must be notified of the date, time and meeting format (in-person or VRP) of the annual election by April 1. Elections in a hybrid meeting are prohibited.

 

2. Employees of PS 24 may not serve as members of the executive board. This restriction applies equally to employees who have a child currently attending the school.

 

3. Nominating Committee

A nominating committee must be established during the February monthly general membership meeting. The formation of the nominating committee at February’s meeting must be an agenda point at the January general meeting so that all PTA members are aware of this need and a committee can be established. This will also need to be communicated out across all channels the PTA is using.The nominating committee shall consist of three to five volunteers, none of whom are members of the executive board or plan to run for office.

 

The nominating committee shall solicit nominations for candidates from the general membership and individuals may also submit their own names to be candidates for office in writing. In addition to written nominations, the committee may also provide an opportunity to accept nominations from the floor at a general membership meeting prior to the close of nominations.

Notices should be translated into languages spoken by parents in the school whenever possible.(7) The nominating committee will also be responsible for conducting the election meeting.

 

 

Duties of the nominating committee may include, but are not limited to the following:

a. canvassing the membership for eligible candidates;

b. preparing and distributing all notices of any meeting pertaining to the election process;

c. preparing ballots, attendance sheets, a ballot box, tally sheets and all other materials pertaining to the election;

d. verifying the eligibility of all interested candidates prior to the election;

e. scheduling the election at a time that ensures maximum participation;

f. ensuring that only eligible members receive a ballot for voting;

g. ensuring that the election is certified by the principal or designee immediately following the election.

 

If a nominating committee cannot be formed, the Association must proceed with an expedited election – a single meeting where all nominations are taken from the floor for all offices immediately prior to the election.

 

4. Notices

The election meeting notices and agendas for all election meetings shall be distributed in accordance with CR A-660’s notice requirements. All meeting notices and agendas shall be available in English and translated into languages spoken by parents in the school whenever possible. The distribution date and meeting format (in-person or virtual) shall appear on all notices. If nominations have been closed, the election meeting notice shall list all candidates in alphabetical order by surname under the office for which they are nominated.

 

5. Contested Elections and the Use of Ballots (8)

a. Written ballots are required for all contested offices. Candidates must be listed on ballots in alphabetical order by last name for each office. Candidates running for co-offices must be listed together and voted for as a team. Where possible, ballots should contain instructions in all languages spoken by parents in the school.

b. Ballots must remain in the meeting room until the election meeting has been adjourned. Ballots must be counted immediately following the conclusion of voting and in the presence of any members and observers.

c. Ballots must not be removed from the school. The Association must retain ballots on school premises for one year following the date of the election or until the determination of any grievance filed concerning the election, whichever is later.

 

(8) Contested elections consist of two or more candidates for any office; voting must be by ballot. 

 

6. Uncontested Elections

Where there is only one candidate for any office, the membership may vote to accept that candidate by a single motion. The result of the motion is to be reflected in the minutes.

 

7. Officer Vacancies

Officer vacancies must be filled by succession or by an expedited election. A vacancy occurs when an officer resigns or is removed from the position. Officers who wish to resign their positions once an election has been certified must submit their written resignation to the recording secretary and immediately turn over all Association records.

a. When an office cannot be filled through succession by the next highest ranking officer, an expedited election must be held to fill the vacancy.

b. An officer may choose to retain their current position and not assume the higher ranking office.

c. The ranking of officers for succession purposes shall be:

i. Vice President

ii. Recording Secretary

iii. Treasurer

iv. Parliamentarian

v. Community Liaison

vi. Director of Events                                                                                                                                        

d. If an office is held by co-officers and only one of the two resigns, the remaining officer can choose to retain their current position alone.

e. If an office is held by co-officers and only one of the two resigns, and the remaining officer wishes to have a co-officer, they must resign their position and run as a slate with a co-officer in an expedited election.

 

8. Expedited Election Process:

Expedited elections shall be held to fill vacancies in the event the office cannot be filled through succession of the next highest ranking officers as listed in the order of succession. The executive board shall be responsible for announcing vacancies and distributing written notice indicating the date, time and meeting format (in-person or VRP) of the expedited election. All nominations must be taken from the floor, immediately prior to the election. If the election is contested, written ballots must be used in accordance with Section 5a of these bylaws. Elections in a hybrid meeting are prohibited.

 

If quorum (see Section I.J.5.) is not met at the election meeting, a second election meeting must be scheduled, and a written Notice of Election Meeting must be sent to all parents at least 5 calendar days prior to the election. 

 

1. The election of parent members to the School Leadership Team (SLT) may take place during the same meeting as officer elections.

a. Once the election of PA/PTA officers has concluded, the election of parent members to the SLT may begin.

b. The election of parent members to the SLT should follow the same or similar election procedure as PA/PTA officer elections.

 

1. Grounds for Removal from Office:

a. Any officer who fails to fulfill the duties of office as outlined in these bylaws, Article IV, Section C.

b. Any officer who accrues 3 consecutive unexcused absences from executive board or general membership meetings.

c. Any officer who poses a threat to the safety and well order of the Association or larger school community.

d. Any officer who exercises behavior unbefitting the office as determined by the general membership.

e. Any officer who commits a violation of the law may be removed from office by the recommendation of the investigatory entity.

2. Officer Removal:

Association officers may be removed for unsatisfactory performance by recommendation of the executive board or a motion from a member and two thirds vote of the membership. (9)

a. Removal Process

i. The motion to remove an officer and the vote on removal must not occur during the same meeting.

ii. Once a motion or recommendation has been made to remove an officer, a review committee should be formed. This committee will gather information and provide the Association with a recommendation in writing, within 30 days of the motion to remove an officer.

iii. The vote on a motion to remove an officer will take place at the next general membership meeting, after the review committee’s written recommendation has been completed.

iv. The meeting notice must include the vote on removal.

v. The content of the motion and the result of the vote must be included in the minutes and submitted to and filed with the principal and the

Superintendent’s office.

 

 

The executive board shall be composed of the elected officers of the Association as listed here: President, Recording Secretary, Treasurer, Vice President, Communications Secretary, Parliamentarian, Director of Events and Community Liaison.  Officers shall be expected to attend all executive board meetings.

 

The executive board shall meet monthly on the last Wednesday of every month at 8:00 pm remotely via zoom unless such date falls on a legal or religious holiday, in which case the meeting shall be held on the following or previous. The executive board must determine its capacity to host meetings using a particular meeting format (in-person, virtual or  hybrid).

 

         Each member of the executive board shall be entitled to one vote.

 

Two mandatory members of the executive board shall constitute a quorum, allowing for official business to be transacted. 

 

The Association must maintain the following records for a minimum of 6 years: bylaws and related amendments; meeting notices, agendas and minutes, records of officer elections other than ballots, and financial records. Outgoing executive board members must ensure that records, including user ids, passwords, bank card and DOE issued email account and all parent contact information are transferred to the newly elected executive board members. The transfer of records must be conducted in the presence of the principal, the next practicable day after the election.

 

At least one meeting will be scheduled during the month of June for this purpose. Any member of the executive board may request the assistance of the President’s Council during the process. 

 

1. At the beginning of every school year, the executive board must survey the parent members to determine the day, time, location, and format (in-person, virtual, or hybrid) for the monthly general membership meeting.

 

2. General membership meetings of the Association shall be held monthly, September through June,  ALTERNATING MONTHLY: one month IN PERSON 2nd Friday at 8:30am in the PS 24 cafeteria, next month 2nd Tuesday of each month at 6:30pm via zoom (virtually)the 2nd Friday of each month in person at PS 24 unless such dates falls on a legal or religious holiday, in which case the meeting shall be held on the following or previous Tuesday or Friday , as determined by the executive board. Written notice of each membership meeting shall be distributed in languages spoken by parents at the school, whenever possible. Notice must be sent at least 10 calendar days prior to the scheduled meeting.

a. All general membership meetings must be held in person at the Association’s home school, remotely over a virtual platform or as a hybrid meeting. 

i.  The bylaws must state which format will be used for all general membership meetings

ii.   At least 2 executive board members must be present in person at the Association’s home school to conduct a hybrid meeting

b. Committee meetings may be held at locations convenient to the members, but may not be held in private homes.

c. All eligible members may attend and participate in general membership meetings.

d. Non-members may only speak or otherwise participate if acknowledged by the presiding officer.

 

The order of business at meetings of the Association, unless changed by the executive board, shall be:

a. Call to Order

b. Reading and Approval of Minutes

c. President’s Report

d. Treasurer’s Report

e. Principal’s Report

f. School Leadership Team Report

g. Committee Reports

h. Old Business

i. New Business

• members shall be encouraged by the presiding officer to ask questions and offer comments for discussion by the Association

j. Preview of Next Month’s Agenda

• proposed agenda items, including new topics for discussion and tabled items to be revisited, shall be presented by the presiding officer and suggested by members for consideration at the next general meeting

k. Adjournment 

 

A quorum of at least 8 Association members, including a minimum of 2 executive board members and 6 parent members, shall be required in order to conduct official Association business.(10) Quorum for a Hybrid meeting shall consist of at least one of the executive board members present at the in-person location and at least one executive board member on the virtual platform.

 

 

Minutes of the previous meeting shall be available in written form to be approved by a vote of the membership at every general membership meeting. The minutes of any Association meeting must be made available to any member upon request.

 

A special membership meeting may be called to deal with a matter of importance that cannot be postponed until the next general membership meeting. The president may call a special membership meeting with a minimum of 48 hours written notice to parents stating precisely what the topic of the meeting will be. This does not apply to the PA/PTA’s or Presidents’ Councils’ election.

Upon receipt of a written request from 5 Association members, the president must call a special membership meeting within 5 calendar days of the request and provide 48 hours written notice to parents.

 

Meeting rules of order should be adopted for use as a guide and included in these bylaws. Where no meeting rules of order are adopted, Robert’s Rules of Order – Newly Revised will be deemed to apply, provided that it is consistent with laws, policies, rules, and regulations.

 

1. Membership: The responsibilities of the membership committee shall include but are not limited to:

a. encourage parent participation through recruitment and outreach;

b. plan various activities and events for member participation;

c. coordinate outreach efforts with the Parent Coordinator when possible;

d. maintain a current list of the Association’s membership.

 

2. Budget: 

Budget committee should be formed in February. The formation of the budget committee at February’s meeting must be an agenda point at the January general meeting so that all PTA members are aware of this need and a committee can be established. This will also need to be communicated out across all channels the PTA is using.

Budget committee should be made up of a combination of exec board and general membership parent volunteers. Treasurer and President are mandatory members of the budget committee.

The responsibilities of the budget committee shall include but are not limited to:

a. review prior year’s budget and make recommendations to executive board;

b. draft a proposed budget each spring for approval by general membership.

 

3. Audit: 

Audit committee is only required when the PTA raises funds in excess of $50,000 in one school year September to June. If an amount lower than $50,000 is raised in a single school year there is no need for an Audit committee.

The responsibilities of the audit committee shall include but not are limited to:

a. Conduct an internal audit of all financial affairs of the organization when needed or as determined by these bylaws;

b. Review as needed all financial records;

c. Prepare written reports of its findings.

 

4. Ad Hoc: to accomplish a specific task or address a specific issue the executive board may recommend the formation of a committee that will cease to function once the task or issue has been addressed. The creation and dissolution of the committee must be recorded in the minutes of the Association.

 

The fiscal year of the Association shall run from July 1 through June 30.

 

The executive board shall assign a minimum of 3 and a maximum of 5 members as signatories on the Association’s bank accounts each year who are authorized to sign checks. All checks require at least 2 signatures. The 2 signatories of a check may not be related by blood or marriage (i.e. spouses, siblings, in-laws, relatives or members of the same household). An Association member may not sign a check if she/he has any direct or indirect interest in the expenditure.

 

1. Budget Process

The executive board shall be responsible for the development and/or review of the budget process, which includes:

a. The outgoing executive board must review the current budget, annual financial status, accounting, expenditures and outstanding bills, and prepare a proposed budget for the next school year.

 

b. The proposed budget must be presented to and approved by the membership no later than the June meeting.

c. The incoming executive board must review the proposed budget for presentation and discussion during the September meeting. Budget amendments may be proposed at this time. 

 

d. The executive board must present the budget process for membership approval no later than the October meeting.

 

e. The counting and handling of any cash, checks, or money orders received by the Association must be completed by at least 2 members of the Association. These Association members cannot be related by blood or marriage. Funds must be counted in the school on the same day of receipt. The Association’s financial records must display the total amount of funds and the signatures of the Association members who participated in counting the funds.

 

f. The principal’s written consent is required when a fundraising activity is held during school hours or on school property.

 

g. All funds should be deposited into the bank account by authorized executive board members within 1 business day of receipt, but in any event, no longer than 3 business days. If the deposit will not be made within 1 business day, the executive board must ensure that all funds are secured in a locked location on school premises. The executive board must obtain written acknowledgement from the principal when Association funds are secured in the school. Under no circumstances may fundraiser proceeds be stored in a member’s place of work or residence. Association funds must be taken to the bank for deposit by at least 2 authorized board members.

 

h. Documentation related to every transaction must be maintained at the school (e.g., cancelled checks, deposit receipts, purchase orders, Association minutes related to the financial transactions, etc.)

 

i. any and all cash withdrawals from the bank account must be made by check, use of ATM/Debit cards for this purpose is prohibited.

 

Contact your bank for instructions on how to open a checking account that includes online access for PA/PTA’s & President’s Councils.

 

To set up online banking, you must use your DOE issued email to open and link bank account. (Do not link your personal bank account to the PA/PTA or President’s Council bank account) If you need access to the DOE issued email, please contact your Parent Coordinator, School Administrator or Family Leadership Coordinator.

 

PA/PTAs that have established online access to checking accounts are able to make payments through their bank’s online bill payment system.

 

All transactions must receive prior authorization to make a payment through their bank’s online bill payment system from the general membership. This authorization is separate from and in addition to the approval of the expenditure.

 

A Disbursement Form must be completed for all transactions; the form must be signed by 2 account signatories and filed with the PT/PTA’s or Presidents’ Council’s financial records. A disbursement form should include but not limited to; date, payment method, amount, PIN/signature, amount paid, paid by whom, membership approval date, receipt attachment/invoice, and description of purchase/expenditure.

 

PA/PTA’s and President’s Councils may possess and use ATM/Bank Cards issued by the banking institution connected to the primary checking account of the association.

 

ATM/Bank Cards must be linked to PA/PTA accounts only, linking the debit card to a personal account is prohibited. (Linking a personal bank account to a PA/PTA or

President’s council bank account is prohibited.)

 

ATM/Bank Cards can be used for the following approved transactions:

a. Transactions for online vendors

b. Vendors who do not accept a physical check

 

ATM/Bank Cards prohibited use:

a. Third party applications such as, personal mobile phone wallets or any other personal electronic device.

b. Linkage to your personal account (phone, Uber, Lyft, or any other transportation expenditures)

c. Direct Donations

d. Out of Pocket Reimbursements

e. Receiving ‘Cash Back” or “Cash Refunds”

f. ATM Cash/Bank Card Withdrawals are prohibited, all cash withdrawals must be made using a check

 

a. PA/PTA’s and President’s Councils may use third-party applications to accept money. The application must be created using the DOE issued email and must be connected directly to the PA/PTA bank account using the PA/PTA account number or debit card.

     i.  Approved Transactions: Receiving funds

    ii.  Prohibited Use: Outgoing transactions and payments and/or debit cards    generated by a third party application

 

The budget may be amended by vote of the general membership at any membership meeting.

 

All expenditures not included in the budget at the time of its adoption must be approved by vote of the general membership. Emergency Expenditures

The executive board is authorized to make an emergency expenditure not to exceed $500 with a two-thirds approval of the executive board. These expenditures shall be reported to the general membership at the next Association meeting in writing by the treasurer. The minutes of the meeting must reflect a vote taken by the Association to accept this action.

 

Allegations of financial wrongdoing may result in a legal investigation. Misappropriation of funds and the misuse of an ATM/Bank Card may be punishable by law. The Chancellor or designee may immediately remove any officer complicit in the violation of this provision.

 

 

Audit Committee

The president shall request volunteers to form an audit committee of 3 to 5 persons of the general membership. Executive board members who are not eligible signatories on an association’s checking account may serve on the audit committee. The majority of the committee shall be comprised of general members, however Audit committee is only required when the PTA raises funds in excess of $50,000 in one school year September to June. If an amount lower than $50,000 is raised in a single school year there is no need for an Audit committee.

 

Duties

a. The audit committee shall conduct an audit of all financial affairs of the Association with the help of the treasurer who shall make all books and records available to them.

b. The audit committee may examine all relevant financial statements and records of disbursements, verify all Association equipment and ensure compliance with bylaw provisions for the transaction of funds.

c. The audit committee shall prepare a written audit report to be presented to the membership at a general membership meeting, upon completion of their review and investigation. This report shall be included for review and discussion during the June transfer of records.

 

1. Financial Report

The treasurer shall prepare the Interim PA Financial Report by January 31st and the Annual PA Financial Report by the June meeting, including all income, expenditures, and other transactions. These reports shall be presented and reviewed by general membership. Copies of these reports shall be provided to the principal.

 

2. Record Keeping

The treasurer shall be responsible for all funds of the Association and shall keep accurate records in a form consistent with these bylaws and applicable Regulations of the Chancellor. In accordance with Chancellor’s Regulation A-610, parents must obtain written approval from the principal before collecting fundraiser proceeds from students. The treasurer and at least one other officer shall transport all funds to the bank.

Deposit slips shall identify the source of all deposited funds. All parties involved in 

financial transactions shall initial the deposit slips. All financial records of the Association including checkbooks, ledgers, cancelled checks, invoices, receipts etc., shall be maintained and secured on school premises.

 

 

These bylaws may be amended at any regular meeting of the Association by a two-thirds vote of the members present, provided the amendment was presented in writing to the membership at the previous meeting and appears in the notice of the meeting at which it is to be amended. Amendments are effective immediately unless otherwise specified. A thorough review of these bylaws shall be conducted every 3 years. All provisions of these bylaws must conform to CR A-660 and Department of Education guidelines.

Any member may present a motion at a general membership meeting to amend a provision of the bylaws that is not in compliance with CR A-660. Amendments that bring the bylaws into compliance must be voted on immediately after the motion is presented. A two-thirds vote of the membership is required for approval.

 

These bylaws, as set forth above, have been voted on and approved by the membership. The most recent amendment was approved, in accordance with the provisions of Article IX, at the membership meeting held on October 05, 2023.

 

Signed By:

 

Sabrina Tubio-Cid

President

 

Terrice Boone

Recording Secretary

09/13/24 

 

Maria Diaz October 5, 2023

Date filed with Principal (Month) (Day) (Year)